Transcription

Our legal transcription services incorporate the typing and transcription of routine correspondence, notes, minutes of meetings and other items regularly dictated by lawyers. We also transcribe recordings of proceedings at meetings, conferences, telephone conversations, interviews and hearings.

Law firms regularly instruct UKTyping to deal with their day to day legal transcription needs or alternatively may choose to use us on a project by project basis or at times when they have staff shortages. In addition to routine typing and transcription services we are also able to offer a legal forms production service which deals with the majority of legal forms that a busy practitioner may require in England and Wales.

All typing is dealt with by experienced secretaries and is quality checked before return to the client.

Barristers routinely send transcription to us in connection with preparation for hearings, transcription of Pleadings and Advice to Solicitors and Clients. Barristers also ask us to transcribe the proceedings of conferences with clients and solicitors using our Verbatim service.

Legal forms

An extensive range of legal forms is now available to UKTyping users. The fee earner or user can dictate the contents of the form. The form will be created and completed and then returned to the user together with any other transcription.

This development means that users will no longer have to purchase paper forms or pay for licence fees for form generation software. Up-to-date legal forms are be available at all times. If required a directory with copies of all forms that a user is likely to use can be submitted to the user to refer to whilst dictating.

Copy typing

We are able to copy type documents, old or historic papers, precedents from books or elsewhere. Copy typing is charged per page and instructions can be sent to us by fax or by e-mail. Our turnaround time for copy typing is usually 48 hours but should always be agreed in advance.

Verbatim

Verbatim is one of our newest and most exciting products. We record proceedings of minutes, conferences or conversations by telephone. We then transcribe these producing an accurate record of the conversation or of the proceedings.

The advantages of this service are:

• Very accurate record of what was said and by whom.
• Saves professional time and cost to clients in preparing detailed and sometimes lengthy attendance notes/minutes.

The detailed notes can be very useful to third parties such as barristers representing clients at hearings where they may not previously have had a chance to meet the client. This enables the barrister to assess for example the credibility of the client.

Scanning and template creation / maintenance

Scanning and digitisation of your standard documents, office manuals and other literature to make them available on line.

Precedent/Template Creation — analysing repetitive corresponde-nce, documentation and notes to create templates and forms for future use. Saves re-inventing the wheel!

Scanning and archiving

Historically businesses and in particularly professionals used to store papers for six years. More and more frequently files are needing to be stored for considerably longer. Mortgage related conveyancing papers are often stored for up to 25 years. Insurance documentation is often stored for up to 40 years.

We provide a solution to the ever increasing challenge of storing bulky files and documentation. We are able to scan all documentation in a legally acceptable manner providing you access to the documents instantly by way of word search on a CD-ROM.

We can arrange for the collection of your files and papers. Those papers will be organised, scanned, digitized and indexed. At your request we can hold a copy of the data in addition to providing to you the data on CD-ROM. The CD-ROM holds a searchable database of your stored files from which you can locate papers almost instantly. This avoids:

• The time lag between needing a file and it being obtained.
• Storage costs.
• Deterioration in paper quality with the passage of time.
• The risks of damage by flooding etc.

The financial savings are considerable as one would expect.